Business/Office Manager

We are looking for a full-time experienced Business/Office Manager to serve as the primary point of contact for customers and employees in a high-end luxury sales and service company for vintage car restorations. 

 

This individual will be responsible for day to day activities including direct verbal and written communications with the CEO and all support staff.

  • Provide schedules for projects;

  • Approve purchases and forecast end dates;

  • Maintain policies and procedures for work flows;

  • Provide accurate information for billable invoicing and payroll;

  • Manage vendor contracts, price negotiations and relationships with vendors;

  • Assist in the development and implementation of office policies and procedures;

  • Design and implement filing systems, retention, protection, retrieval, transfer and disposal of records;

  • Process vendor invoices and review expense reports and credit card transactions.

 

In addition, this individual will undertake a variety of human resource administrative responsibilities.

  • Maintain both hard and digital copies of employees' records;

  • Liaison with HR/payroll service provider;

  • Support the recruitment/hiring process by assisting in the sourcing of candidates, arranging interviews, performing background checks, new employment documentation and onboarding;

  • Assist supervisors in performance management procedures.

This individual will demonstrate experience and education to qualify for this position.

  • Bachelor’s degree in Human Resources and/or equivalent experience

  • Four years of experience as an Office manager, Administrative assistant, HR coordinator or relevant human resources/administrative position;

  • Working knowledge of office administrator responsibilities;

  • Outstanding communication and interpersonal skills;

  • Strong organizational and planning skills;

  • High integrity and ethical values;

  • Excellent time management skills and ability to multi-task;

  • Attention to detail and problem-solving skills;

  • Ability to handle data with confidentiality;

  • Proficiency in MS Office (MS Excel) and G-suite and Quickbooks.